Setting up Outlook 2019

To use mail software, please get Tokyo Tech mail auth. ID on the Tokyo Tech Portal.
  1. If you are running Outlook 2019 for the first time, you will see the screen below to enter your email address.
    Open "Advanced options", then put a check mark to "Let me set up my account manually".
    Then, click the "Connect" button.

    In case that the screen above doesn't appear, go to "File" and click the "Add Account" button to get a new account.

  2. Choose account type, "POP" or "IMAP", which you wih to set up.

  3. Enter the mail server settings for your account.
    Make sure to refer to the setup's information below about "Incoming mail" and "Outgoing mail".
    Incoming mail
    Server ""
    Port "995 (for POP)" or "993 (for IMAP)"
    Put a check mark to "This server requires an encrypted connection (SSL/TLS)".

    Outgoing mail
    Server ""
    Port "465"
    Select "SSL/TLS" for Encryption method

    Click the "Next" button when you finish settings.

  4. Enter the same password that you use to log in to the Portal with Matrix authentication.
    Then click the "Connect" button.

  5. Enter your Tokyo Tech mail auth ID in the field "User Name".

  6. Click the "OK" button to complete your setup.

When using POP account
  1. Go to "Account Settings" located in File and click the "Change..." button.

  2. Click the "More Settings..." button.

  3. Please accordingly change the settings of "Leave a copy of messages on the server" located in "Advanced" tab.
    When you confirm all settings are correct, click the "OK" button.

Go back to the "Setting up e-mail applications" page.

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Updated: December 5, 2018
Created by: The Authentication Infrastructure System Team

Current page: Tokyo Institute of Technology Portal > Online guides > Setting up Outlook 2019